Navigation:  Administration

Absence Types

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Manage Absences

Manage Absences

 

The Manage Absence Types page will list all currently configured absence types in TeamCal Pro. The page is offering editing capabilities at the same time. You can directly change the absence symbol, name, text color and background color and other settings. You can only update or delete one absence type at a time.

 

Note: The absence type "Present" is not available for editing. It is the default absence type in TeamCal Pro using a blank symbol in the calendar and the browsers default text and background color.

Input Fields

•Symbol
Enter an alphanumeric symbol for the absence type.

 

•Name
Enter a long name for your description. This text will be displayed in the Legend dialog.

 

•Text, Backg.
Enter color values in hex format, e.g. 000000. The first two digits represent the color Red, the second two digits represent the color Green, the last two digits represent the color Blue. Combinations will mix the colors accordingly.
Examples: 000000 = Black, FFFFFF = White, FF0000 = Red, 00FF00 = Green, 0000FF = Blue, 888888 = Gray.

     

•Allowance [#]
Set an allowance for this absence type per year here. This amount refers to the current calendar year. When displaying a user profile the absence count section will contain the remaining amount for this absence type for the user (A negative value will indicate that the user has used too many absence days of this type.). If allowance is set to 0 no limit is assumed.

     

•Factor [*]
TeamCal can count the amount of days taken per absence type. You can find the results in the 'Absence' tab of the user profile dialog. The 'Factor' field here offers the option to multiply each found absence with a value of your choice. The default is 1.
Example: You create an absence type called "Half Day Training". You would want to assign it the factor 0.5 in order to get the total count of training days. An employee that has taken 10 half training days would end up with a total of 5 (10 * 0.5 = 5).
Setting the factor to 0 will exclude the absence type from the count.

 

•Remainder Display [R]
The Calendar Display offers an expandable section to display the remaining allowance for each absence type for each user for the current year. Use this switch to decide which absence types shall be included in that display.
If none of the absence types is marked for display in the remainder section then no expand/collapse button will be visible in the calendar display even though showing the remainder is generally switched on (config.inc.php).
Note: It does not seem to make sense to include an absence type in the remainder display when it's Factor is set to 0. The allowance and remaining allowance will always be the same.
 
•Totals Display [T]
The remainder section can be configured to also include a totals display for the current month. This totals section shows the sums of each absence type taken for the month displayed. Use this switch to include this absence type in that section.
If none of the absence types is marked for display in the totals section then the totals section will not be shown at all.
 
•Approval Required [A]
Checking this box defines that this absence type requires approval by the group manager, director or administrator. A regular user choosing this absence type in his calendar will receive an error message telling him so. The group manager of this user will receive an e-Mail informing him that his approval is required for this request. He can then enter this absence for the user if he approves it.
 
•Counts as Present [P]
Checking this box defines that this absence type counts as 'present'. Let's say you maintain an absence type "Home Office" but since this person is working you do not want to count this as 'absent'. In that case check the [P] box and all Home Office absences count as present in the summary count section. Thus, 'Home Office' is also not listed in the absence type list in the summary count.
 
•Manager Only [M]
Checking this box defines that this absence type is only available to directors and managers. A regular member can see this absence type in his calendar but all check boxes are disabled. Only his manager or the director can check the boxes for him. This feature comes in handy if only the manager or director is supposed to manage this absence, e.g. vacation.
 
•Hide in Profile [H]
Checking this box defines that regular users cannot see this absence type on the Absences tab of their profile. Only Managers, Directors or Administrator will see it there. This feature is useful if a manager wants to use an absence type for tracking purposes only or if the remainders are of no interest to regular users.

 

•Confidential [C]
Checking this box marks this absence type a "confidential". The public and regular users cannot see this absence in the calendar, except it is the regular user's own absence. This feature is useful if you want to hide sensitive absence types from regular users.

 

•Groups
Absence types can be assigned to groups. That way you can allow an absence type only to be available for certain groups. New absence types will be assigned to all groups by default. Click the group icon to open the assignment dialog to change those assignments. The indicator shows:
All -> when this absence type is assigned to all groups
Selected -> when this absence type is not assigned to all groups
 
•(color picker)

Clicking the colored icon right of each color value field will open a popup providing a convenient color picker if you are not familiar with the hexadecimal representation of color values. Just click the desired color in the popup. The popup will close automatically and insert the chosen color into the field.

Buttons

•[Add]
Adds a new absence type entered in the text boxes on the left of the button.
 
•[Icon...]
•TeamCal Pro also supports absence icons. These icons will be displayed in the calendar instead of the letter symbols. TeamCal comes with a variety of prepared icons to choose from. Click this button to open the absence icon dialog. You can select an icon from there. The absence icon dialog also offers an option to upload your own icons.
 
•[Update]
Updates an absence type as entered in the text boxes on the left of the button.

     

•[Delete]
Deletes the absence type shown left of the button.